Privacy Policy

Last updated: March 2025

1. Introduction

This Privacy Policy explains how Optibatia collects, uses, and protects your personal data in compliance with the EU General Data Protection Regulation (GDPR).

2. Data We Collect

User account data: name, email, role
Company data: name, address, VAT number, logo, quote settings
Client data: names, addresses, contact info
Quote configuration data: templates, taxes, payment terms

3. Purpose of Processing

We use your data solely to operate and improve our services. This includes:

Providing and managing your account
Generating and managing quotes
Saving and organizing your clients
Analyzing anonymized data to improve the app

We do not use your data for advertising or marketing unrelated to the service.

4. Data Storage

Your data is stored securely in MongoDB databases hosted in the EU. We retain it until you delete your account or request removal.

5. Data Sharing

We do not sell or rent your data. We may share it only with trusted service providers necessary to run the service (e.g., hosting providers) or when required by law.

6. Your Rights (GDPR)

You have the right to:

Access your personal data
Rectify inaccurate data
Request deletion of your data
Export your data (data portability)
Restrict or object to certain processing

To exercise these rights, contact us at: contact@optibatia.com

7. Changes to this Policy

We may update this Privacy Policy from time to time. Significant changes will be communicated to you.